CALL FOR SYMPOSIUM HOST 2016
Would you like the Symposium to come to your city next? Apply to be the host of the 7th International Urban Sketchers Symposium in 2016!
Send your proposal to firstname.lastname@example.org with the following information. Please keep overall response around 500 words. Images are encouraged.
- Why should the Symposium be held in your city? What makes your city ideal for meeting and sketching?
- Where will the group gather as a main meeting place? Where will the group gather for lectures and opening and closing receptions?
- Where will we sketch? Is it easy to get to these places from the main meeting place? List 10 to 15 possible locations and/or mark the locations on a Google map.
- Who will work on the Symposium? Tell us about yourself, your team, and your involvement with Urban Sketchers.
- When will the Symposium take place? Suggest approximate dates that work best for your location. Most Symposiums have taken place in July due to typical school schedules.
Some things to consider:
- Geographical diversity will be an important factor in the selection of the host city, and due to its importance, we intend to avoid repetition of previous Symposium locations.
- Having a strong community of sketchers is important to the success of the Symposium, and will influence the selection of the host city.
DEADLINE TO SUBMIT PROPOSALS: June 20
Send your questions to email@example.com. Interested in seeing a previous winning proposal? Request a PDF from firstname.lastname@example.org.
Selected city will be announced on July 22 at the Singapore Symposium!
What is the Symposium?
The International Urban Sketchers Symposium is an annual educational event organized by Urban Sketchers (USk), a nonprofit dedicated to fostering the art of on-location drawing.
The goal of the Symposium is to celebrate and practice the art of on-location sketching in the host city. The event offers valuable field-sketching instruction and opportunities for participants to network and socialize.
For the past two years we have offered three registration passes to give participants more options for their level of participation and a range of registration fees. The Workshop pass offers a full educational event including all workshops, with individual attention and small instructor to student ratios, plus lectures, activities and demonstrations; the Activities pass offers a more relaxed educational experience of lectures, activities, demonstrations, and sketch walks; and the Sketching pass allows for a leisurely experience of organized sketch walks, and socializing.
Geographical diversity is important to us! Following our spirit of showing the world, one drawing at a time, we aim to bring the Symposium to new cities and countries every year.
How is the Symposium organized?
The Symposium is a true team effort led by USk’s Symposium Organizing Committee and the representatives from the host city. Local organizers work with an international committee, keeping in contact via a Google group, Google docs, Skype chats, and project management site Trello.com. You should plan for a small number of local organizers to work on the planning, and have more local volunteers present at the event.
Here’s an outline of basic responsibilities:
- Pay all costs associated with the event
- Provide scholarships to sketchers based in the Host city or country
- Recruit team of instructors (USk has final say on instructors and workshops)
- Determine and collect registration fee from participants
- Manage travel and lodging arrangements for instructors and Symposium staff
- Manage online registration of participants
- Manage Symposium web and social media presence
- Manage sponsors in conjunction with Host
- Work collaboratively with Host to ensure the success of the Symposium
- Determine dates for the event (can be three days or longer)
- Find a venue for activities (opening and closing, panels, demos and lectures)
- Recommend sketching locations for workshops
- Oversee local scholarship selection process and select scholarship recipients
- Assist with check-in of participants
- Local logistics (including but not limited to selecting and coordinating local volunteers; receiving shipped materials; production items such as badges and brochures; working with local sponsors)
- Work collaboratively with USk to ensure the success of the Symposium
- Determine number of participants
- Determine schedule for events
- Creation of a Symposium logo
- Promote the event
- Create printed material (brochure, maps, etc.)
5th International Urban Sketchers Symposium in Paraty, Brazil